Administrative Assistant / Flight Scheduler PT

Here at Discount Tire, we celebrate the spirit of our people with extraordinary pride and enthusiasm. Our business has been growing for more than 60 years and now is the best time in our history to join us. We are opening more locations every year and we are always looking for qualified individuals to join us in our growth. We are a company that promotes from within, both in our retail and corporate operations.

Under general supervision, provides administrative assistance to the Dispatcher and Flight Department. Provides attentive support for internal and external parties and ensures consistent, efficient operations. Performs the role in a professional, courteous, proactive, and organized manner.

Essential Duties and Responsibilities:

• Provides administrative support to dispatcher and Flight Department.
• Organizes activities such as meetings, travel, trainings, and conferences.
• Delivers high quality work, effectively and efficiently, while providing exceptional customer service
• Displays broad understanding of Company Culture
• Stays current on the latest industry technologies, trends, and strategies
• Develops and updates administrative processes to make them more efficient
• Ensures operation of equipment by completing preventative maintenance requirements, calling for repairs and maintaining equipment inventory
• Maintains solid customer relationships by handling questions and concerns.
• Composes, prepares, analyzes, and distributes confidential correspondence, memorandums, reports, spreadsheets, and other documents as requested.
• Answers and screens incoming calls and arranges conference calls with a high degree of professionalism.
• Maintains employee files in our system of record.
• Opens and routes incoming mail and packages; and prepares outgoing mail/dispatch.
• Represents Company values in the community and at public gatherings.
• Other duties as assigned.

Qualifications:

• This position requires a minimum of two years of recent administrative experience in an office environment. Human Resource experience is preferred. Workday and Kronos experience highly desirable.
• Business aviation experience is highly beneficial.
• Advanced level computer experience, including a high level of proficiency in Microsoft Office Suite programs (Outlook, Excel, Word, PowerPoint, etc.) is beneficial.
• Excellent communication, critical thinking, organizational, detail-oriented, and problem-solving skills are required with a can-do attitude, and the ability to adjust to changing requirements are essential.
• Must be able to demonstrate a proactive understanding of manager's needs, preferences, and schedules to provide support.
• The ability to work efficiently under pressure, accurately meet deadlines, present a professional demeanor, and work well independently is essential
• Must be able to uphold a high standard of integrity and discretion and tactfully handle high-level confidential matters
• Customer service skills, including the ability to manage and respond to different customer situations while maintaining a positive and friendly attitude are essential
• Must be familiar with Company operational guidelines, practices, processes, and culture
• Ability to quickly build relationships across the organization is crucial
• The ability to work within a team and serve as a trusted expert for assigned duties is crucial
• Ability to prioritize incoming requests appropriately while remaining flexible to the many changes that could occur during a day is essential
• Ability to grasp a high-level overview of the organization to make confident decisions regarding operations is necessary
• Maintaining confidentiality, treating others with respect and upholding Company values is key

Educational Requirements:

This position requires a high school diploma or GED.  Additional college level administrative, computer or business-related classes are beneficial.

Work Days:

3 to 4 days a week (TBD), 25 – 30 hours per week (TBD). Occasional Saturdays and Sundays may be necessary.

Work Hours:

Normal work hours are 8:00 a.m. to 5:00 p.m. Additional hours may be necessary.

Discount Tire provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law

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