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Real Estate Coordinator in Scottsdale, AZ at Discount Tire Corporate Careers

Date Posted: 1/10/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Region:
  • Experience:
    Not Specified
  • Date Posted:
    1/10/2019

Job Description

Here at Discount Tire, we celebrate the spirit of our people with extraordinary pride and enthusiasm. Our business has been growing for more than 55 years and now is the best time in our history to join us. We are opening more locations every year and we are always looking for qualified individuals to join us in our growth. We are a company that promotes from within, both in our retail and corporate operations.

 

Under immediate supervision, the Real Estate Coordinator provides administrative support to the Real Estate Team.

 

RESPONSIBILITIES:

  • Uploads all company documents into records management system; maintains accurate records/ files.
  • Creates and organizes physical and electronic folders and archives records
  • Validates property data is complete and accurate in Real Estate Management system and other databases.
  • Generates and validates basic Real Estate reports; circulates them to stakeholders.
  • Processes basic Real Estate payments such as legal invoices and reoccurring construction project invoices.
  • Circulates government notices including, but not limited to, zoning changes, public hearings and violation warnings to stakeholders.
  • Answers and screens incoming calls; redirects inquiries to appropriate team member or takes detailed messages.
  • Processes incoming mail, email and faxes; distributes/ routes communications to appropriate team member(s) for response.
  • Schedules and coordinates meetings, calendars, conference rooms, events and other similar activities.
  • Attends department meetings and provides meeting minutes to team members.
  • Prepares and sends correspondence, communications, faxes and emails.
  • Tracks inventory and orders department supplies.
  • Assists team members with ad hoc projects related to Real Estate administration.
  • Researches and implements best practices for Real Estate administrative processes.
  • Stays current on the latest industry technologies, trends, and communication strategies.
  • Completes work in a timely and accurate manner while providing exceptional customer service.
  • Other duties as assigned.

Job Requirements

QUALIFICATIONS:

  • This position requires a minimum of one year of administrative or related experience.
  • Commercial Real Estate experience is a plus.
  • Must demonstrate strong attention to detail. Must possess strong organization skills, including the ability to multi-task and manage multiple projects to meet various deadlines in a fast-paced environment.
  • Ability to identify problems, review information to develop and evaluate options is essential.
  • Working knowledge of Microsoft Office, including skills with Word, Excel, PowerPoint and Lotus Notes are necessary.
  • This position requires excellent communication, interpersonal and customer service skills.
  • Ability to build professional relationships with cross functional teams.
  • The ability to work efficiently and accurately under pressure, meet deadlines, present a professional demeanor and work well independently is essential.
  • Customer service skills including the ability to manage and respond to different customer situations while maintaining a positive and friendly attitude is essential.
  • In addition, troubleshooting organizational and problem solving skills with a can-do attitude and the ability to adjust to changing requirements are essential.
  • Maintaining confidentiality, treating others with respect and upholding Company values is key.

 

 

EDUCATIONAL REQUIREMENTS:

This position requires a high school diploma or GED.

 

 



Work Days:

Normal work days are Monday through Friday. Occasional Saturdays and Sundays may be necessary.

 

Work Hours:

Normal work hours are 8:00 a.m. to 5:00 p.m. Occasional overtime (more than forty hours per week) may be necessary.