Real Estate Property Management Specialist II in Scottsdale, AZ at Discount Tire Corporate Careers

Date Posted: 5/28/2021

Job Snapshot

  • Employee Type:
    Full-Time
  • Region:
  • Experience:
    Not Specified
  • Date Posted:
    5/28/2021

Job Description

Here at Discount Tire, we celebrate the spirit of our people with extraordinary pride and enthusiasm. Our business has been growing for more than 60 years and now is the best time in our history to join us. We are opening more locations every year and we are always looking for qualified individuals to join us in our growth. We are a company that promotes from within, both in our retail and corporate operations. 

 

Under general supervision, the Real Estate Property Mgmt Specialist II performs Property Management and Lease Administration for Real Estate Team; also provides support in at least one other area of Real Estate administration such as Common Area Maintenance (CAM), insurance, property tax.

 

Essential Duties and Responsibilities:

  • Maintains accurate property data and performs lease abstracting for leases, amendments and Covenants, Conditions and Restrictions (CC&Rs) in Real Estate Management Software (REMS) and other databases; generates and validates transaction reporting for stakeholders.
  • Calculates and monitors critical lease dates; processes renewal options, lease extensions and purchase options; solicits feedback on strategy, current property conditions, collaborates with outside brokers on current market rates and economic conditions; provides recommendations to stakeholders.  
  • Examines landlord Estoppel Certificates & Subordination, Non-Disturbance and Attornment Agreements (SNDA's) for accuracy; solicits feedback from stakeholders and sends to Legal for execution.
  • Drafts basic amendments, licenses, and lease termination agreements; submits to management and Legal for review and approval. Communicates timely responses to landlord/ property management.
  • Administers income leases; verifies the subtenant adheres to compliance with contract terms and conditions; collaborates with Real Estate Accounting team to track rent income; prepares default communications.
  • Maintains current vendor & landlord contact info in Real Estate Management System (REMS) and financial system; obtains proper documentation for vendor changes.
  • Collaborates with Construction Team to identify tenant improvement/ construction allowances, construction deposits, reimbursements and other miscellaneous receivables due for various properties; notifies Landlord of outstanding receivables owed and obtains payment(s) to satisfy obligations.
  • Provides guidance/ recommendations to stakeholders in responding to government violation warnings.
  • Researches property maintenance requests for internal Facility Managers; prepares correspondence to landlord and management companies regarding necessary repairs and maintenance items in compliance with lease terms & governing documents.  Analyzes CAM obligations in collaboration with CAM Specialists.
  • Resolves moderately complex property management issues.
  • Ensures property and liability insurance coverage complies with lease and corporate standards; obtains updated insurance certificates and provides proof of insurance.
  • Interprets language in lease clauses and other governing documents such as Covenant, Conditions and Restrictions (CC&Rs), Reciprocal Easement Agreements (REAs); escalates to management if necessary.
  • Stays current on the latest industry technologies, trends, and strategies.
  • Assists employees, vendors or other customers by answering questions related to Real Estate management processes, procedures and services.
  • Completes work in a timely and accurate manner while providing exceptional customer service.
  • Other duties as assigned.

Job Requirements

Qualifications:

  • This position requires minimum of three years Lease Administration or Commercial Property Management experience.
  • Lease accounting or commercial property management experience required.
  • Knowledge of CAM expense & Real Estate Property tax administration is required.
  • Proficiency in Real Estate Management software required. SAP experience preferred.
  • Must demonstrate strong attention to detail.
  • Strong analytical skills with the ability to collect, organize, analyze and disseminate information with attention to detail and accuracy.
  • Proficient with Microsoft Office, including skills with Word and Excel, are necessary.
  • This position requires excellent verbal and written communication, interpersonal and customer service skills, including the ability to write in a clear and concise manner; present complex ideas clearly.
  • Demonstrated ability to build professional relationships with vendors/ customers and cross functional teams.
  • The ability to work efficiently and accurately under pressure, meet deadlines, present a professional demeanor and work well independently is essential.
  • Customer service skills including the ability to manage and respond to different customer situations while maintaining a positive and friendly attitude is essential.
  • Collaboration, facilitation and negotiation skills are required. In addition, troubleshooting organizational and problem-solving skills with a can-do attitude and the ability to adjust to changing requirements are essential.
  • Maintaining confidentiality, treating others with respect and upholding Company values is key.

 

Education Requirements

This position requires an Associate degree or equivalent experience. Additional college level Real Estate or business-related classes are beneficial.

 

Work Days

Normal work days are Monday through Friday. Occasional Saturdays and Sundays may be necessary.

 

Work Hours

Normal work hours are 8:00 a.m. to 5:00 p.m. Occasional overtime (more than forty hours per week) may be necessary.