Administrative Assistant I

Discount Tire
Administrative Assistant I

Pay Range: $20-$22

Location:

2105 University Park Drive

Okemos, MI 48864

Essential Duties and Responsibilities:

• Serves as first point of contact for internal and external customers
• Answers and screens incoming calls
• Greets scheduled visitors
• Opens and routes incoming mail and correspondence and prepares outgoing mail
• Composes, analyzes, and distributes correspondence, memorandums, spreadsheets, and other documents as requested
• Coordinates logistics for meetings
• File employee documents into system of record
• Maintains office supply inventory by checking stock to determine inventory level, anticipating needs, and placing orders
• Ensures operation of equipment by completing preventative maintenance requirements, calling for repairs and maintaining equipment inventory
• Maintains solid customer and store employee relationships by handling questions and concerns with professionalism
• Represents Company values professionally in the community and at public gatherings
• Delivers high quality work, effectively and efficiently; displays broad understanding of Company Culture
• Completes work in a timely and accurate manner while providing exceptional customer service
• Other duties as assigned

Qualifications:
• A minimum of one year of recent administrative experience in an office environment is preferred.
• Basic level computer experience, including Microsoft Office 365, is necessary
• Excellent communication, organizational, detail-oriented, and problem-solving skills are required
• The ability to work efficiently under pressure, accurately meet deadlines, present a professional demeanor, and work well independently is essential
• Customer service skills, including the ability to manage and respond to different
customer situations while maintaining a positive and friendly attitude are essential
• Ability to quickly build relationships across the organization is crucial
• Troubleshooting, organizational, and problem-solving skills with a can-do attitude and the ability to adjust to changing requirements are essential
• The ability to work within a team and serve as a trusted expert for assigned
duties is crucial
• Maintaining confidentiality, treating others with respect and upholding Company values is key

Educational Requirements:
This position requires a high school diploma or GED. Additional college level administrative, computer or business-related classes are beneficial.

Work Days:
Normal work days are Monday through Friday. Occasional Saturdays and Sundays may be necessary.

Work Hours:
Normal work hours are 8:00 a.m. to 5:00 p.m. Additional hours may be necessary.

Physical Requirements:
Repetitive Movements - A substantial amount of simple and firm grasping, fine manipulating, handwriting and computer
keyboard/mouse usage is required.