Administrative Assistant - Legal in Scottsdale, AZ at Discount Tire Corporate Careers

Date Posted: 9/12/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Region:
  • Experience:
    Not Specified
  • Date Posted:
    9/12/2019

Job Description

Here at Discount Tire, we celebrate the spirit of our people with extraordinary pride and enthusiasm. Our business has been growing for more than 55 years and now is the best time in our history to join us. We are opening more locations every year and we are always looking for qualified individuals to join us in our growth. We are a company that promotes from within, both in our retail and corporate operations. 

 

The Legal Administrative Assistant supports and relieves lawyers and other legal personnel of certain legal administrative and clerical work in the area(s) of real estate, construction and other operational departments.

 

Essential Duties and Responsibilities:

  • Drafts and finalizes legal papers and correspondence such as leases, contracts, and amendments, from draft or dictation.
  • Composes, prepares, copies, transcribes and distributes confidential correspondence, memorandums, letters, reports, spreadsheets and other documents as requested.
  • Updates appropriate parties with new contracts, leases, amendments or other documents related to transactions.
  • Files correspondence and legal documents in office filing systems.
  • Organizes work schedules, manages calendars and schedules appointments.
  • Updates and organizes binders and various charts of real estate transactions (acquisitions and leases) pending and in escrow.
  • Answers and screens incoming calls and arranges conference calls.
  • Opens and routes incoming mail and correspondence and prepares outgoing mail.
  • Orders supplies.
  • Makes travel arrangements.
  • Represents Company values professionally in the community and at public gatherings and assists management with other requests.
  • Other duties may be assigned.

Job Requirements

Qualifications:

  • This position requires a minimum of two years of administrative experience, preferably legal although not required. Excellent telephone etiquette, data entry, typing, copying, faxing, filing and scheduling skills, are required.
  • Intermediate level computer experience, including skills in Microsoft Word and Excel, is required.
  • This position also requires excellent communication, organizational, detail-oriented and problem-solving skills.
  • The ability to work efficiently under pressure, accurately meet deadlines, present a professional demeanor and work well independently is essential.
  • Customer service skills including the ability to manage, adapt, and respond to different customer situations while maintaining a positive and friendly attitude is essential.
  • Maintaining confidentiality, treating others with respect and upholding Company values is key.

 

Educational Requirements:

This position requires a high school diploma or GED. Additional college level or business related classes are beneficial.

 

Work Days:

Normal work days are Monday through Friday.

 

Work Hours:

Normal work hours are 8:00 a.m. to 5:00 p.m. Occasional overtime (more than forty hours per week) may be requested.