Construction Coordinator I in Scottsdale, AZ at Discount Tire Corporate Careers

Date Posted: 5/4/2018

Job Snapshot

Job Description

Here at Discount Tire, we celebrate the spirit of our people with extraordinary pride and enthusiasm. Our business has been growing for more than 55 years and now is the best time in our history to join us. We are opening more locations every year and we are always looking for qualified individuals to join us in our growth. We are a company that promotes from within, both in our retail and corporate operations. 

 

Under immediate supervision, the individual in this position will coordinate construction scheduling and communication.

 

Essential Duties and Responsibilities:

  • Prepares communications for construction bids, gathers and organizes bid materials.
  • Prepares “Request for Quotes” (RFQs), reviews service agreements, and processes invoices
  • Notifies Vendors of upcoming projects, assists with the biding process and sends final construction drawings to the approved Vendor.
  • Acts as a liaison between vendors and construction project management concerning bids, subcontracting, progress and delays.
  • Creates and maintains construction documentation related to budgets, estimates, scheduling, timelines and obstacle resolution.
  • Pre qualifies contractors, including but not limited to, review AIA qualification statement and financials.
  • Monitors construction progress, ensures materials, equipment and workers are available for each phase of the project and on schedule for store opening.
  • Obtains check requests and building permits.
  • Obtains insurance certificates from contractors and vendors.
  • Orders facility services and equipment, including but not limited to, telecommunications and data lines, lighting, HVAC, equipment and flooring.
  • Obtains approval on monthly contractor payment applications, change orders, unconditional lien waivers and defect items in accordance with AIA and Company regulations.
  • Prepares and keys invoices to be paid into payment software
  • Creates and maintains travel planning schedules with owner furnished subcontractors to install flooring, cabinetry, racking and store equipment.
  • Creates and maintains store opening schedule process; communicates progress or obstacles with internal and external key stakeholder.
  • Troubleshoots and resolves construction processing and/or obstacles.
  • Stays current on the latest industry technologies, trends and strategies.
  • Assists employees, vendors or other customers by answering questions related to Construction related processes, procedures and services.
  • Completes work in a timely and accurate manner while providing exceptional customer service

Other duties as assigned.

Job Requirements

Qualifications:

  • Requires a minimum of 1 year construction office experience.
  • Construction or real estate experience in an office environment required.
  • Real Estate Management Software knowledge preferred.
  • Must demonstrate strong attention to detail. Intermediate level skills with Microsoft Office, including Word, Excel and PowerPoint are required.
  • Proven analytical skills are required.
  • Ability to work efficiently and accurately under pressure, meet deadlines, present a professional demeanor and work well independently is required.
  • This position requires excellent communication, interpersonal and customer service skills.
  • Customer service skills including the ability to manage and respond to different customer situations while maintaining a positive and friendly attitude is essential.
  • In addition troubleshooting and organizational skills with a can-do attitude and the ability to adjust to changing requirements are essential.
  • Treating others with respect and upholding Company values is key.

 

Educational Requirements:

  • This position requires a high school diploma or GED.
  • Additional college level administrative, computer or business related classes are beneficial.

 



Work Days:

Normal work days are Monday through Friday. Occasional Saturdays and Sundays may be necessary.

 

Work Hours:

Normal work hours are 8:00 a.m. to 5:00 p.m. Additional hours may be necessary.