Senior Administrative Assistant

Here at Discount Tire, we celebrate the spirit of our people with extraordinary pride and enthusiasm. Our business has been growing for more than 60 years and now is the best time in our history to join us. We are opening more locations every year and we are always looking for qualified individuals to join us in our growth. We are a company that promotes from within, both in our retail and corporate operations.

The Senior Administrative Assistant provides assistance to multiple Executives and/or Departments.

Essential Duties & Responsibilities:

• Arranges conference calls for multiple Executives.
• Makes appointments, schedules meetings schedules vendor dinners, and coordinates calendars for multiple Executives.
• Maintains and updates all necessary vendor contact information.
• Creates various reports and Power Point presentations.
• Maintains files and documents within an electronic filing system (SharePoint).
• Review, process and submit monthly expense reports for multiple Executives.
• Opens and routes incoming mail and prepares outgoing mail.
• Coordinates computer and office equipment maintenance and repair.
• Submit multiple Executive IT requests / issues to Help Desk as needed.
• Orders multiple Executive supplies.
• Create and maintains business segment email groupings.
• Coordinates and books domestic & international travel arrangements with external vendor Travel departments as necessary.
• Creates International travel itineraries as necessary.
• Creates emails, itineraries and other communications for Product segment sponsored events. Secures hotel accommodations, lunch/dinner reservations, and receives vendor donation checks for deposit.  Coordinates all aspects of Product segment events with vendors and hospitality vendors.
• Represents Company values professionally in the community and at public or Company gatherings and assists management with professional requests.
• Other duties may be assigned.

Qualifications:

• This position requires a minimum of five years of administrative experience reporting directly to Senior Management.
• Excellent data entry and typing are required.
• Intermediate to Advanced level computer experience, including skills in Microsoft Word, Excel, and Power Point is necessary.
• This position also requires excellent communication, organizational, detail-oriented, multi-tasking and problem-solving skills.
• The ability to work efficiently under pressure, accurately meet deadlines, present a professional demeanor and work well independently is essential.
• Customer service skills including the ability to manage and respond to different customer situations while maintaining a positive and friendly attitude is essential.
• Maintains and upholds a strict level of confidentiality, , treating others with respect and upholding Company values is key.
• Develop and sustain a level of professionalism among customers, Executives and vendors.
• Excellent relationship builder, able to demonstrate a high level of tact, discretion and diplomacy with all internal employees and external vendors.
• Must also demonstrate the ability to maintain confidential / sensitive information.

Educational Requirements:

This position requires a high school diploma or GED. Additional college level administrative, computer or business related classes are beneficial.

Work Days:

Normal work days are Monday through Friday. Occasional Saturdays and Sundays may be necessary.

Work Hours:

Normal work hours are 8:00 a.m. to 5:00 p.m. Occasional overtime (more than forty hours per week) may be necessary.

Discount Tire provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.

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